Charity Contribution Authorisation

Charity Contribution Authorisation Form

Staff may contribute to charities listed on this form by a deduction from your salary.  Further information about the charities is available here

ASC Forms

 As of 1st Jan 2019 Additional Superannuation Contribution (ASC) has replaced PRD

ASC10 Form

The ASC10 form must be completed by an employee on commencement at NUI Galway with the exception of hourly paid employees.

Unlike PRD, ASC is based on pensionable pay, therefore this deduction is not applicable for hourly paid employees. 

 ASC12 Form

In certain circumstances a mid-year balancing mechanism should be carried out to allow an individual the benefit of the annual thresholds. In applying for a refund an employee is required to complete an ASC12 form accepting the terms and conditions of such a refund.

 

Leavers’ Public Holiday /Untaken Annual Leave Payment

Annual Leave & Public Holiday Pay Request Form

 

Change of Bank Details

Change of Bank Details Form

The bank details form will submit to HR and HR will amend the details. Please contact HR with any queries relating to this.

 

New Hourly Paid Employee Set Up Form

Visit the HR website for information on Teaching Support Staff Roles, including Student Ambassadors and Open Day Help (click here)

IMPORTANT! Payroll is not involved in employee setup. Form and queries must be sent to the HR team at casuals.setup@universityofgalway.ie.

 

Hourly Paid Employee Forms

 Hourly-Paid-Teaching-Staff-Timesheet

Amended Form V2.48 - 02/02/2024 (Essay Corrections (pay code 127) rate increased starting from 1st January 2024. For more details, please refer to the 'Rate Information - Eolas Rata' tab)

Going forward please use the new version of this form. We will not be able to accept older versions of this form.

This form should only be completed, if you submitted a contract to HR TSS and you are required to submit timesheets for part-time Teaching/Tutorials/Lab Demonstrations or Academic Related Duties including Foreign Language Assistants.

For essay corrections (pay code 127) which do not contribute to the examination marks: these are essays which are a means of providing feedback to students. They come under the hourly paid teaching staff heading rather than the Exam correction heading.

 

Exam Correctors Timesheet                          

(Amended Form V3.18 - 08/06/2023. Going forward please use the new version of this form. If the old version was emailed to the Bureau do not email the new version with the same details as this is a duplication of payment)

This form is specifically intended for marking essays that contribute to the overall examination result. It should not be used for essay corrections that do not impact the examination marks. Please reserve the use of this form exclusively for marking essays that carry examination weights.

This form must be completed for the following type of work:

Marking of Scripts / Correction of Orals, Practicals, Essays / Postgrad Dissertation / Minor Thesis / Major Thesis Corrections

 

Payroll Payment Timesheet                             

(Amended Form V1.20 - 08/06/2023. Going forward please use the new version of this form. If the old version was emailed to the Bureau do not email the new version with the same details as this is a duplication of payment)

To ensure compliance with employment regulations, it is crucial that the hourly rate paid to employees such as student ambassadors is not below the minimum wage. 

This form is specifically for:
1. Student Ambassador Hourly Paid Work (i.e., open days, orientation) 

Student ambassadors play a key role in promoting the University of Galway and all it has to offer. Attract new students by providing them with the best university experience. Through their personal journey and experiences.

2. Non-Academic Hourly Paid Work subject to written approval by HR (Attach approval and Justification for this payment)
3. Clinical Research Facility Healthy Volunteers (Bone Marrow Donations)
4. Acting Patients for Practical Medical Exams
Please note that this timesheet should not be used for any other engagement.