Latest News


November 2023

The University will be closed from 22nd December 2023 until 3rd January 2024.  The pay date for December for monthly paid staff (including Hourly Paid Employees, P/time Employees & Pensioners) will be Wednesday 20th December.  This means an earlier payroll cut-off date for changes and setting up new staff.  

Payroll Deadlines – December

  • Final date for receipt of occasional staff timesheets is Friday 1st December. Latest versions of the timesheets / forms are to be used and completed correctly to ensure no undue delays in the payment process. Timesheets/ forms can be accessed here.
  • Monthly paid staff (including Hourly Paid Employees, P/time Employees & Pensioners) will be paid on Wednesday 20th December.
  • Revenue Commissioners will provide you with an end of year earnings statement when you apply via myAccount

Given that December is an exceptionally busy time for our Payroll & HR team, we would like to reiterate that the submission deadline for December will be strictly enforced. Claims submitted after December 1st will be processed and paid in the January 2024 payroll.

Payroll is not involved in employee setup. Forms and queries must be sent to the HR team at


October 2023

Payroll & Expenses Travel & Subsistence Expenses - Agresso Training Platform

We've created an internal platform to streamline and simplify the management of travel and subsistence expenses for the University of Galway. This centralized platform serves as a one-stop solution for efficient expense claim processing and provides essential resources to all University employees and scholarship students involved in the reimbursement process. 

Please note that the Knowledge Hub is exclusively available for current active employees and students with their University of Galway email.

Link: Payroll & Expenses Travel & Subsistence Expenses - Agresso Training Platform


August 2023

Triennial Travel Grant - August 2023 update

QA323 Triennial Travel Grant Policy will cease being administered from October 2023.  The budget allocation for the Triennial Travel Grant (TTG) is no longer centralised and is now part of the devolved College non-pay expenditure budgets.  All travel and subsistence claims should now be processed under policy QA302 Travel and Subsistence Costs through Agresso Expenses.

The current TTG cycle covered the period October 2020 to September 2023 and any outstanding TTG claims should be submitted against the remaining grant balances.

If you have any queries, please contact


June 2023

Revenue & Payroll Session (30/05/2023)

Knowledge Hub Unveiled: Empowering Employees with Tax Insights and Revenue & Payroll Session can be accessed using the link below. 

Please note that the Knowledge Hub is exclusively available for current active employees (not students) with their University of Galway email.

Link: Revenue & Payroll Session (



June 2023

Payroll & Expenses Office SharePoint Site

Stay connected and up-to-date with the latest information! This valuable resource is exclusively available for current active employees (not students) with their University of Galway email.

Access our SharePoint site today and unlock a wealth of useful information, relevant links, upcoming payment dates, and instructional videos designed specifically for our employees. 

Check out our SharePoint site today! Join our SharePoint community and gain access to a centralised hub of important content. Visit Payroll & Expenses Office - Home ( and stay informed.


June 2023


‌Access Policies & Procedures here


March 2021

Illness Benefit Update on Sick Waiting Days

  • Under the current Illness Benefit rules no payment is made for the first six “waiting days”.
  • However, from March 2021 the waiting days will decrease from 6 days to 3 days.


  • Staff on certified Sick Leave for greater than 3 days must apply to Social Welfare to claim Illness Benefit Payment,  to be paid into their personal Bank Account.
  • The value of the Illness benefit received will automatically be taken from Employee's salary on the presumption that they have received the benefit.
  • Please forward notification received from Social Welfare regarding your Illness Benefit Claim to payroll@nuigalway to ensure that deductions are in line with your claim.

November 2020

December Deadlines for Payroll & Expenses

  1. Final date for requests to set up NEW occasional staff is Monday 30th November.
  2. Final date for receipt of occasional staff Time Sheets for processing by Payroll Bureau is Thursday 3rd December. It is critical that all timesheets are completed correctly to ensure no undue delays in the payment process
  3. Final date and time for submission of Travel & Subsistence claims is by 12pm Wednesday 9th December.
  4. Monthly paid Staff (including Hourly Paid on timesheets & Pensioners) will be processed on Tuesday 22nd December, see

July 2020

Expenses - New and Amended Policies; New Mileage Rates

QA302 Travel & Subsistence - General - this policy has been amended so please read before incurring costs

QA303 Travel & Subsistence - Use of Own Transport - this policy has been amended so please read before incurring costs

QA330 Reimbursement of Misc [Non T&S] Costs incurred privately by Staff  - this is a brand new policy which must be understood prior to incurring costs privately

QA304 Travel & Subsistence - University Visitors - this policy has been amended and payments to University visitors is processed by Accounts Payable

New T&S (Expenses) mileage rates approved by Governing Authority 25th June 2020

The new rate from July 1st 2020 is 37.95 cent per kilometre (Band 1) for the first 5,500 kilometres, and 21.36 cent per kilometre (Band 4) for any travel greater than 5,500 kilometres in the mileage year, i.e. January to December each year.


July 2020

Core Portal - Employee Self Service for Time & Pay

As of 1st July 2020, there is a new Core Portal URL link which has been updated on the main staff webpage.

You can also click here for the new url link.

June 2020

VHI Premium Waiver

  • Your original VHI deduction is €100 per month
  • Your total premium waiver is €120 but split over two months is €60 per month
  • Your VHI deduction for June and July will be €40   (€100 - €60)
  • Your VHI deducion for August 2020 to March 2021 will be €100, unless VHI advise otherwise

June 2020

Core Disruption Period/Tréimhse Cur Isteach ar Core 24.6.2020-30.6.2020

Please note that Core will be unavailable from Wednesday, 24 June to Tuesday, 30 June. See  here for details.
Tabhair faoi deara nach mbeidh Core ar fáil ó Céadaoin, 24 Meitheamh  go dtí Dé Máirt, 30 Meitheamh.  Féach anseo le haghaidh tuille eolas.


April 2020

e-worker Tax Relief

Where the Government recommends that employers allow employees to work from home to support national public health objectives, as in the case of Covid-19, the employee may be entitled to make a claim under section 114 TCA 1997 in respect of vouched expenses incurred wholly, exclusively and necessarily in the performance of the duties of the employment.

More information about e-working and Tax is available on the citizens informaion website and Revenue website

E-working expenses calculation for claim by employee

Work related expenses eligible for tax relief may include heating, electricity, broadband, etc. NB it is only the ‘work’ (as opposed to ‘private’) element of expenses incurred that qualify for tax relief provided such costs are supported by receipts. Revenue outline in section 2.4 of the e-working and tax document how you calculate a reasonable amount to claim.

Method of claiming e-working expenses

Working expenses can be claimed by completing an Income Tax return. An individual can complete this form on the Revenue website as follows:

  • sign into myAccount;
  • click on ‘Review your tax’ link in PAYE Services;
  • select the Income Tax return for the relevant tax year;
  • select ‘Other PAYE Expenses’ in the ‘Tax Credits and Reliefs’ page and insert the amount of expense (E-working expense calculation) at the ‘Amount Claimed’ section.

As a claim may be selected for future examination, all documentation relating to a claim should be retained for a period of six years from the end of the tax year to which the claim relates.