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Travel & Subsistence Expenses

Travel & Subsistence Expenses - Agresso Training Platform

We've created an internal platform to streamline and simplify the management of travel and subsistence expenses for the University of Galway. This centralized platform serves as a one-stop solution for efficient expense claim processing and provides essential resources to all University employees and scholarship students involved in the reimbursement process.

Please note that the Knowledge Hub is exclusively available for current active employees and students with their University of Galway email.

Upcoming Travel & Subsistence Expenses Training: Wednesday, 12th February & Tuesday, 4th March. Please refer to SharePoint here.

Important Update: DEPR Circular 04/2025 – Effective 29th January 2025 (see here).

As a result, the following Irish subsistence rate updates will take effect from 29th January 2025:

Standard Overnight Subsistence: Increased from €195 to €205.53
5-Hour Daily Subsistence: Increased from €17.92 to €19.25
10-Hour Daily Subsistence: Increased from €42.99 to €46.17
Dublin VA Rates: Will increase accordingly.

For more details, 🔗 See more here.

What it Contains:

Expense Claim Guidelines

User Roles and Responsibilities

Travel & Subsistence Expense Policies

Subsistence and KM Rates

Learning Resources (Training Materials: Guides & Videos)

Payment Dates

Help & Support (FAQ)

Travel Insurance Claim

Travel Management Services (Club Travel)

The Travel & Subsistence Expenses SharePoint site aims to enhance overall efficiency, reduce administrative burdens, and promote compliance with University of Galway Travel & Subsistence Expenses policies and processes. By offering a comprehensive suite of resources, it empowers employees to manage their expense claims effectively and let's hope facilitates a seamless reimbursement process for all parties involved.