Timesheets Bureau Forms/Timesheets

Student Ambassadors/Open Day Help etc - New Hourly Paid Employee Set Up Form

Visit the HR website for information on Teaching Support Staff Roles, including Student Ambassadors and Open Day Help (click here)

IMPORTANT! Payroll is not involved in employee setup. Form and queries must be sent to the HR team at casuals.setup@universityofgalway.ie.

Important Notice: New Timesheet Form for Hourly Paid Teaching Staff

Hourly-Paid-Teaching-Staff-Timesheet

(Amended Form V3.1 - Effective from 4/11/2024)

Only for work completed on or after September 1, 2024.

• If your work was completed before this date, do not use this form. Instead, contact timesheets.bureau@universityofgalway.ie or hrta@universityofgalway.ie.
• Please ensure you use this new version of the form going forward. Older versions will not be accepted.

Who Should Use This Form?
This form is for Teaching Support Staff who have submitted a contract to HR TSS and need to submit timesheets for part-time Teaching, Tutorials, Lab Demonstrations, or Teaching Associate Duties, including Foreign Language Assistants.

Note on Essay Corrections (Pay Code 127):
Essay corrections that do not contribute to examination marks and are used for providing feedback to students fall under the hourly paid teaching staff category, not the Exam correction category.

IMPORTANT: To avoid issues with processing multiple timesheets in one email, only 3 timesheets will be accepted per email. Please ensure they are sent from the budget holder's email address for approval.

Exam Correctors Timesheet            

(Amended Form V3.19 - 05/06/2024. Going forward please use the new version of this form. If the old version was emailed to the Bureau do not email the new version with the same details as this is a duplication of payment)

If you are a registered student in Ireland you must submit a GTA contract request in order to paid for exam corrections. Please contact hrta@universityofgalway.ie if you have any queries on this process.

This form is specifically intended for marking essays that contribute to the overall examination result. It should not be used for essay corrections that do not impact the examination marks. Please reserve the use of this form exclusively for marking essays that carry examination weights.

This form must be completed for the following type of work:

Marking of Scripts / Correction of Orals, Practicals, Essays / Postgrad Dissertation / Minor Thesis / Major Thesis Corrections

IMPORTANT: To avoid issues with processing multiple timesheets in one email, only 3 timesheets will be accepted per email. Please ensure they are sent from the budget holder's email address for approval. 

Payroll Payment Timesheet

(Amended Form V1.22 - 27/08/2024. Going forward please use the new version of this form. If the old version was emailed to the Bureau do not email the new version with the same details as this is a duplication of payment)

To ensure compliance with employment regulations, it is crucial that the hourly rate paid to employees such as student ambassadors is not below the minimum wage. 

This form is specifically for:
1. Student Ambassador Hourly Paid Work (i.e., open days, orientation) 

Student ambassadors play a key role in promoting the University of Galway and all it has to offer. Attract new students by providing them with the best university experience. Through their personal journey and experiences.

2. Non-Academic Hourly Paid Work subject to written approval by HR (Attach approval and Justification for this payment)
3. Clinical Research Facility Healthy Volunteers (Bone Marrow Donations)
4. Acting Patients for Practical Medical Exams
Please note that this timesheet should not be used for any other engagement.

IMPORTANT: To avoid issues with processing multiple timesheets in one email, only 3 timesheets will be accepted per email. Please ensure they are sent from the budget holder's email address for approval.

Biúró na mBileog Ama – Foirmeacha/ Bileoga Ama

Ambasadóirí na Mac Léinn/Cúntóirí Lá Oscailte etc. – Foirm Shocraithe d’Fhostaithe Nua a Íoctar de réir na hUaire

Féach ar láithreán gréasáin Acmhainní Daonna chun eolas a fháil ar róil na Foirne Tacaíochta Teagaisc, lena n-áirítear Ambasadóirí na Mac Léinn agus Cúntóirí Lá Oscailte (cliceáil anseo)

NÓTA TÁBHACHTACH! Níl aon bhaint ag Párolla le fostaithe a shocrú. Ní mór foirmeacha agus ceisteanna a chur faoi bhráid na foirne Acmhainní Daonna ag casuals.setup@universityofgalway.ie.

Fógra Tábhachtach: Bileog Ama Nua d’Fhoireann Teagaisc a Íoctar in Aghaidh na hUaire

Bileog Ama Na Foirne Teagaisc A Íoctar In Aghaidh Na Huaire

Foirm Leasaithe V3.1 – le héifeacht ó 4/11/2024
Le haghaidh obair curtha i gcrích ar nó i ndiaidh an 1 Meán Fómhair 2024 amháin.

• Ná húsáid an fhoirm seo le haghaidh obair curtha i gcrích roimh an dáta seo. Déan teagmháil ina áit le timesheets.bureau@universityofgalway.ie nó hrta@universityofgalway.ie.
• Bí cinnte go n-úsáideann tú an leagan nua seo den fhoirm as seo amach. Ní ghlacfar le seanleaganacha.

Cé air a bhfuil an Fhoirm seo dírithe?
Baineann an fhoirm seo le Foireann Tacaíochta Teagaisc a bhfuil conradh seolta acu chuig foireann TSS de chuid na hOifige Acmhainní Daonna agus a bhfuil orthu bileoga ama a chur isteach le haghaidh Teagaisc, Ranganna Teagaisc, Taispeántais Saotharlainne, nó Dualgais Comhlaigh Teagaisc, lena n-áirítear Cúntóirí Teanga Iasachta, a dhéantar ar bhonn páirtaimseartha.

Nóta maidir le Ceartú Aistí (Cód Pá 127):
Maidir le ceartú aistí nach bhfuil aon tionchar acu ar mharcanna scrúdaithe ach a úsáidtear chun aiseolas a thabhairt do mhic léinn, áirítear na ceartúcháin sin mar obair theagaisc a íoctar in aghaidh na huaire seachas mar cheartúcháin scrúduithe.

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Exam Correctors Timesheet

(Foirm Leasaithe V3.19 – 05/06/2024. Bain úsáid as an leagan nua den fhoirm seo as seo amach, le do thoil. Sa chás gur seoladh seanleagan den fhoirm chuig an mBiúró, ná cuir leagan nua isteach ina dhiaidh leis na sonraí céanna mar íocfar faoi dhó iad)

Más mac léinn atá cláraithe in Éirinn thú, ní mór duit iarratas a dhéanamh ar chonradh GTA le go n-íocfar thú le haghaidh ceartúcháin scrúdaithe. Déan teagmháil le hrta@universityofgalway.ie má bhíonn aon cheist agat faoin bpróiseas seo.

Is le haghaidh ceartú aistí a bhfuil tionchar acu ar thoradh scrúdaithe an mhic léinn go sonrach atá an fhoirm seo. Níor cheart í a úsáid le haghaidh ceartú aistí nach bhfuil aon tionchar acu ar mharcanna scrúdaithe. Bain leas as an bhfoirm seo don chúis sin amháin: marcáil aistí a bhfuil ualach scrúdaithe ag gabháil leo.

Ní mór an fhoirm seo a líonadh don chineál oibre a leanas:

Marcáil Scripteanna / Marcáil Béaltrialacha, Ceartú Scrúduithe Praiticiúla, Aistí / Tráchtas Iarchéime / Miontráchtas / Mórthráchtas

Payroll Payment Timesheet

(Foirm Leasaithe V1.22 – 27/08/2024. Bain úsáid as an leagan nua den fhoirm seo as seo amach, le do thoil. Sa chás gur seoladh seanleagan den fhoirm chuig an mBiúró, ná cuir leagan nua isteach ina dhiaidh leis na sonraí céanna mar íocfar faoi dhó iad)

Chun a chinntiú go mbeifear ag comhlíonadh rialacháin fostaíochta, tá sé ríthábhachtach nach n-íoctar comhaltaí foirne ar nós ambasadóirí na Mac Léinn ráta san uair an chloig atá faoi bhun an íosphá. 

Is sna cásanna a leanas go sonrach a úsáidtear an fhoirm seo:1. Ambasadóirí na Mac Léinn – Obair Íoctha in aghaidh na hUaire (i.e., laethanta oscailte, seisiún eolais) 

Tá ról tábhachtach ag ambasadóirí na mac léinn i gcur chun cinn Ollscoil na Gaillimhe agus gach a bhfuil ar fáil inti. Meallann siad mic léinn nua le heispéireas ollscoile den scoth, spreagtha ag a n-aistear agus a dtaithí féin.

2.Obair Neamhacadúil Íoctha in aghaidh na hUaire faoi réir cead i scríbhinn ó AD (Ceangail an ceadú agus an míniú atá leis an íocaíocht seo)
3. Oibrithe Deonacha Sláintiúla, an tSaoráid Taighde Chliniciúil (Deonú Smeara)
4. Aisteoirí i bpáirt othar le haghaidh Scrúduithe Praiticiúla Leighis Tabhair do d’aire nár cheart an bhileog ama seo a úsaid le haghaidh aon fhostú eile.