For Managers

Managers engaging individuals for work that is paid on timesheets

Engaging Individuals for Work Paid on Timesheets

Managers engaging individuals for Work Paid on Timesheets. Before engaging the services of any individual, it is crucial for managers to understand the distinctions between employee and 'self-employed individuals. This understanding ensures compliance with relevant regulations and establishes appropriate payment processes.

Employee vs. 'Self-employed'

When engaging individuals for work, it is important to determine whether they should be classified as employees or 'self-employed.' If the manager believes the engagement to be employment, the individual will be paid as a PAYE (Pay As You Earn) employee and processed through the Payroll system. Proper classification is vital to adhere to legal requirements and ensure accurate payment procedures.

By accurately categorising individuals, managers can facilitate seamless payment processes and ensure compliance with tax, social welfare, and employment regulations. Clear understanding of the distinction between employees and 'self-employed' individuals helps establish the appropriate payment arrangements and minimize potential complications.

Please note that the classification process may involve considering various factors such as the degree of control exercised over the work, provision of equipment, the presence of a contract, and the nature of the working relationship. Consulting HR resources can provide further guidance in determining the appropriate categorisation, please visit the HR website here.

By establishing a clear understanding of the employment status of individuals, managers can maintain compliance and foster effective payment processes that align with legal and regulatory requirements.

Recruitment and Payment Process

For detailed information about the recruitment and payment process for different categories of Teaching Support Staff, please visit the HR website here.

Recruitment for invigilation is managed by UniJobs.

Onboarding Process for New Employees

To ensure a smooth payment setup, the head of School/Discipline or their nominee must provide each employee with the necessary information. For further details, please refer to the here.

Employment Contract for Teaching Support Staff

To commence employment, please complete the online Teaching Support Staff form by the 5th of the month prior to commencing employment, ensuring all of the relevant paperwork is also uploaded. For more detailed information, please refer to HR policy QA106 Employment of Hourly Paid Teaching Staff. Click here to access the details about this process. 

IMPORTANT: To avoid issues with processing multiple timesheets in one email, only 3 timesheets will be accepted per email. Please ensure they are sent from the budget holder's email address for approval.