Getting Your Invoice Paid

Ensure that all Supplier details on file are matching the information on the invoice,

If there are a change of:
- Bank Details
- Address
- Company Name

Then, please fill out Supplier Change of Bank Details Form and contact accountspayable@universityofgalway.ie with the subject header:
"Change of Supplier Details"

If there is a new VAT number then please contact the University purchaser to initiate the New Supplier Setup Process.

Invoices must be submitted after delivery of the goods or services and:

• Sent electronically in PDF format to the supplierinvoices@universityofgalway.ie
• Addressed to the University of Galway
• Include a valid University of Galway PO number

Invoices must also clearly show:

• Supplier name, address and contact details
• Supplier Tax Reference Number
• Unique invoice number
• Description of goods/services
• Supply date and invoice date
• Net amount, VAT (if applicable), and total payable

Invoices that do not meet these requirements may be returned.
For payment queries or account enquiries, please contact the Accounts Payable Team.

• *Invoices must be sent to supplierinvoices@universityofgalway.ie
• Statements and all other queries should be sent to accountspayable@universityofgalway.ie 

*Exception to this is suppliers on the E-Marketplace - submit invoices through One Advanced, either by PO flip or upload.

The University of Galway operates a No PO - No Pay policy in most circumstances.

Suppliers should not provide goods or services until they have received a valid University of Galway Purchase Order (PO) number issued through the University’s financial system. A contract award or tender outcome does not replace the requirement for a PO.

Invoices submitted without a valid PO number may be returned or delayed. Any exceptions must be agreed in advance.

Once the above conditions have been satisfied, email the invoice (*exception as above Non eMarketplace Suppliers) in PDF format (1 PDF per invoice) to supplierinvoices@universityofgalway.ie

Please contact the purchasing unit to discuss overdue invoices. Contact details are available on each University Purchase Order.

Tax Clearance Certificate (TCC) is required for all yearly aggregate spend over €10,000. Please see Irish Revenue's guidance on TCC.

Professional Services Withholding Tax (PSWT) is a tax that applies to payments by accountable persons for certain professional services.

Relevant Contracts Tax (RCT) is a withholding tax that applies to certain payments by principal contractors to subcontractors in the construction, forestry and meat-processing industries

University of Galway Procurement & Contracts Office

Statements & Any Other Queries should be sent to: SupplierStatements@universityofgalway.ie and accountspayable@universityofgalway.ie