Information for Coordinators

Information for Coordinators

Nominating Students 

• We would request that you nominate only as many students as specified in our bilateral agreement.
• Additionally, unless there is a prior, mutually agreed alternative arrangement, where the bilateral agreement mentions a stay of one full academic year, this should not be interpreted as two students for a semester each.
• Students must indicate from the beginning whether they wish to study here for a full year or just one semester.  
• Applicable students should be currently studing the subject through which they have been nominated, and plan to continue those studies here - i.e. business students must be nominated through a business IIA and will study business whilst at University of Galway.

You may find it useful to have a look at the Erasmus Factsheet - University of Galway 26/27

Nomination Form

We use an online application system for incoming Erasmus students. 

• We will invite you to provide the names and details of your nominated students, using a link by e-mail that we will send to the International Offices of our partner universities approximately 2 months before the application deadline.  
  • Please don't send your nominations until you receive this e-mail and link. 
• We do not accept nominations in any other form, and all nominations must be made through Global Galway, not directly to the relevant school / college.
• At this stage we will require no student documentation from coordinators.   

Required Documentation

• Before nominating your students, please advise them that they will be required to submit the following documentation when applying:
  1. English Certification
  2. Identification
  3. Headshot Photograph
  4. Transcripts (only applicable to Science and Engineering students) 
• Student applications will not be considered upon failure to submit these documents.

English Language Proficiency

We ask you to nominate only students who have attained the appropriate level of English-language proficiency so as to allow them to follow a course of study here without undue difficulty.

To note

• Most lectures are conducted through the medium of English. 
  • A small number of courses are offered through the Irish language only.  
• Students will have to submit proof of their English level during their application.
  • We require that incoming Erasmus students have attained at least a Level B2 on the Common European Framework of Reference for Languages. 
• English-language classes (at various ability levels) are offered free of charge for a five-week period at the beginning of each semester. These are no to be relied upon in place of an English certification, and are there only to assist students with eir academic English.
  • More details will be provided at Orientation.

Accepted Certifications

*The certificates accepted are not limited to the below. A student must prove that they have the equivilant of the below scores, if they do not have a TOEFL / IELTS. Please consider the below an outline of what we require.

Learning Agreements and Available Modules

It is important to note that only specific courses are available to Incoming Erasmus Students. Please see our Courses Available page for more information.

Learning Agreements

Until a students arrival at University of Galway and their subsequent registration, a signature of an Erasmus Coordinator on a Learning agreement represents an approval in principle only, and does not consitute any guarantee that certain modules will be available or that a student will be permitted to a certain module.

Available Modules

1. Semester 1 Handbook 25/26
2. Semester 2 Handbook 25/26

Academic Calendar

Arrival Dates

Erasmus students must attend the Orientation sessions at the beginning of the Semester - this is compulsory.

• Orientation usually spans 2 days during the week before the start of classes.
• We recommend that coordinators compare the Academic Calendar of both institutions to ensure that the time-frames are compatible before a students nomination.

We regret that it is not usually possible for University of Galway to arrange for visiting students to sit the examinations of their home university at this institution.

Please note that your outgoing students may require your assistance in making their final course selection, or may need your advice on credits, suitability of courses, etc.  You should ensure that they are able to contact you (or a colleague) at that time by phone or e-mail.

Examination Proceedures

Please see the following link for information regarding Exam Timetables, Repeat Exams and Transcripts: Exam Information