Better Buying

Procurement Process Undertaken

1.  A mandatory field in the form of a drop-down menu where users will select the Procurement Process Undertaken for their requisition.  Please refer to the Guide to Procurement Process Undertaken to ensure the appropriate procurement process is selected for your requisition.‌

1. Requisitions>€5k will generate an onscreen pop-up message asking users to confirm procurement compliancy requirements have been met.

• Note: It is a mandatory requirement that requisitions >€5k  should have one or more documents uploaded to the requisition with the relevant procurement-related documentation.  Please check the Guide to Procurement Process Undertaken to determine what documentation is required for each procurement process.
• 

Workflow

ALL Requisitions >€25k will be routed, after Budget Holder approval,  to Procurement & Contracts Office for review of compliance with the Procurement Policy.

For all contracts valued at or above €5,000 (excl. VAT), on completion of your procurement process, you are required to complete the CAN, which must be uploaded to your requisition. For all contracts valued at or above €25,000 (excl. VAT), you must send a copy of the CAN to procure@universityofgalway.ie as well as uploading it to your requisition.

Download CAN here Contract Award Notification Form

• Note: Requisitions without evidence of a proper procurement process and or the appropriate documentation attached will be rejected. Click here for guidance on what documentation is required for each procurement process.