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FAQS

I have issued an invoice to an outside agency/company. How will I know when the money is received into the bank?

Forward a copy of the invoice to income@universityofgalway.ie  .When issuing the invoice please use the cost centre (Non Research) or Research Project number (Research Projects) at the beginning of the invoice number: For example if the cost centre should be ROG1234 then please use Invoice No ROG1234_1 for the first invoice, ROG1234_2 for the second invoice  etc.

What information should I include on the invoice? There are 2 invoice templates below, one for research income and the other for non research income. 

‌‌‌Invoice Template Research Income
Invoice Template Non-Research Income

What are the University’s bank account details for lodging Recurrent & Research Income?

Research Income                                                 Non Research Income
Bank of Ireland, 43 Eyre Square                     Bank of Ireland, 43 Eyre Square
Account No: 21013054                                    Account No: 28453773
IBAN No: IE39BOFI90381621013054              IBAN No: IE42BOFI90381628453773
BIC/SWIFT BOFIIE2D                                        BIC/SWIFT BOFIIE2D

What is the procedure to deal with cash/cheques received into a school/unit?

Contact income@universityofgalway.ie to request a lodgement card. On receipt of the lodgement card the lodgement can be made at the bank of Ireland campus branch. Email a copy of the lodgement slip to income@universityofgalway.ie giving details of the cost centre to be credited.

What is the procedure to deal with Conference income?

Email income@universityofgalway.ie with the following information:

    • Details of the conference and Cost Centre to be used
    • Platform to be used for taking online bookings/registration*
    • G/L Codes 1600 CONFERENCE  REGISTRATION FEES & SPONSORSHIP INCOME  - ROI and 1601 CONFERENCE  REGISTRATION FEES & SPONSORSHIP INCOME -  NON ROI will be used for posting the income depending on whether the conference is on within the ROI or not.

* The Cost Centre must be included in the Payment Reference 

The Sales Order module must be used for all other Conference invoicing e.g. Stands, Advertising, Donations etc.