P2P Non-PO Suppliers

Bookers & Budget Holders

Current P2P Non-PO Suppliers are the contracted Catering & Hospitality suppliers, Club Travel and Recruitment Agency Staff. If a supplier is set up as a P2P Non-PO Supplier on the Financial System, there is no longer the need to print invoices for authorisation or to return to Accounts Payable for processing and payment.  Instead, invoices from these suppliers will be received electronically into the Financial System and an email will be automatically sent to the booker and budget holder/nominee(s) with instructions on how to approve them.  Purchase Orders are no longer required for P2P Non-PO suppliers.

Budget Holders, login to the Financial System. Click on the Invoice/Credit Note Approval task which will appear in the My tasks area (top right-hand corner).

Suppliers for Non-Purchase Order

• Catering and Hospitality
  Place your catering orders directly with the Contracted Caterers by email/booking system.    On completion of the orders, the booker/Budget Holder will receive an email alert once the invoice is ready for approval.
• Travel
  To book with Club Travel see the Travel Management Service on the Procurement Office website. There is no change to the booking process for Club Travel, other than you must provide a valid six-digit id number and cost centre at the time of booking.
• Temporary Agency Staff
  To make arrangements for Temporary Agency Staff please contact Human Resources.  Budget Holders will receive an email alert once invoices from Recruitment ICE are ready for approval.

Approving eInvoices

eInvoices from travel, catering, and the recruitment supplier ICE, can be approved online.   To see how to view the step-by-step guide How to approve or reject an eInvoice or credit note.