Writing a proposal is a sizeable task, with lots of moving parts and things to consider. While funders have one deadline, there are other timelines as well for you to consider so that you can get as much support as possible to help you write a successful application.

Top tips

1. Read the call documents carefully and thoroughly.
2. Schedule ample time to create your proposal.
3. Be aware of internal deadlines, that way the Research Office will have time to review your proposals.


Internal Deadlines - what you need to know.

While funding agencies have their own deadlines, please take note below of the important Internal Deadlines required for Proposal support. It's important to note that strict internal deadlines are in place for the benefit of researchers. These allow time for budget review, proposal review and proposal preparation support.

Clinical Research Facility - CRF-  4 weeks regulated clinical trial where NUI Galway is  sponsor (drug or medical device), 3 weeks for non-interventional clinical study
Tenders 3 weeks notification of request only to RO
HRB - TMRN 2 weeks 
Research Accounts- RAO - 2 weeks  - please use the "Budget Template"
Research Office - RO - 1 week.

There is a dedicated Research Support Officer for each college.  Their role is to support researchers in navigating the research funding landscape and offer proposal preparation to enhance the competitiveness of submissions.  Please pop to the Fund Your Research page to see their names.


Useful information - for your proposal.


The Research Accounting Office (RAO) provides support to the research community for the budgetary aspects of research proposals. 

Budgets in excess of  €50,000 will need to be approved by the Research Accounting Office (RAO).  Please complete the RAO Budget Proposal Calculation Tool when seeking approval from  RAO.

The Research Office will review budgets under €50,000.

Research Ethics

It is important that the research is designed to give full consideration to the ethical implications of any proposed project. Visit the Research Ethics section of the Research Community Portal where you will find more detail and resources on this topic.

Research Impact

Building impact into your proposal planning is vital. The importance of impact is reflected in our Strategic Plan 2020-2025, with the University's commitment to actively engage with external stakeholders, alumni and the public to maximise and amplify our impact. The strategic plan presents our purpose; a renewed and deeper commitment to research impact. Visit the Research Impact section of the Research Community Portal for more and check out the Research Impact Toolkit which is designed to help you plan, capture and communicate impact.

Research Integrity

Research integrity relates to the performance of research to the highest standards of professionalism and rigour, and to the accuracy and integrity of the research record in publications and elsewhere. Training and supports on this topic are available, visit the Research Integrity section of the Research Community Portal for more.

Open Access Publishing and Open Scholarship

There is a Library Guide on Open Access Publishing. It includes information about open access publishing at NUI Galway, the ARAN repository, how to submit your papers to ARAN, Article Processing Charges (APCs) / Open Access Publishing Charges, as well as copyright, some useful resources and training scheduled by the Library. Also worth considering is the Open Scholarship initiative ed by our Library.

Research Data Management

Research data management is an integral part of the research process. Increasingly data management plans (DMPs) and open access to research data is required by funders. The advantages cited include the potential for verification and re-use of research data, continuity of research as staff/researchers change, data sharing and collaboration, research visibility, impact and citation.

The Research Data Management Policy for NUI Galway has been developed by members of the Research Data Working Group. Related supports include a Library Guide on Research Data Management which provides guidance on how to develop a data management plan (DMP), how to store, preserve and share your data. It also includes information about relevant online courses as well as introductory training sessions provided by the Library. The latter include content about institutional, national and EU policy, typical research data management activities, the FAIR principles, and supports at NUI Galway. 

Participant Identification Code (PIC) code

NUI Galway's Participant Identification Code (PIC) code is 999978045


The legal status is Charity, Registration Number CHY1388, Date of Registration 04 04 1922


As a university community we are deeply committed to sustainability; we have identified sustainability as one of our four core values.  At an institutional level, sustainability is a key pillar of our new Strategic Plan: Shared Vision, Shaped by Values and NUI Galway is a signatory to the SDG Accord  Against this back-drop and clear commitment from University leadership and our wider University community, our multi-disciplinary Community and University Sustainability Partnership (CUSP) team has led the development of a revised sustainability strategy. The National University of Ireland Galway Sustainability Strategy 2021-2025‌ reframes and affirms our ambition in sustainability, recognising that sustainability is now a core value of our institution.

Visit the Research and the SDGs section of the Research Community Portal for more.

Data management and GDPR

Our University's commitment to managing personal data properly is underpinned by the University's Data Protection Policy.  There is a dedicated web site is to explain how the University manages information in line with the Data Protection Acts and GDPR and the implications for both staff and students.

 Policies and procedures

The Research Office has a webpage dedicated to policies and procedures and will guide you toward the information you need.

Public Patient Involvement

The PPI Ignite @ NUI Galway office provides supports to Principal Investigators/researchers across NUI Galway when planning/drafting a grant application. Support is provided to researchers from any discipline where the research includes outcomes that impact human health.  We encourage researchers to email us (ppi@nuigalway.ie) early in the planning process and when appropriate, we will schedule a PPI clinic to provide support on PPI aspects of the research.

 Read the Supporting Grant Applications document to learn more about PPI Ignite @ NUI Galway's process for providing support.