Staff Leaving

Staff leaving University of Galway

A staff member leaving the University of Galway is no longer entitled to use their Campus Account Login. If you are leaving the University of Galway, your Campus Account will become disabled (i.e. access will no longer be permitted)120 days after the end date of your contract. Enterprise Application Accounts (Financial System Agresso, Student Records Quercus, Employee Records Core Back Office) will be disabled at the contract's end date.

All staff members are notified by an automated email to say that their Campus Account will expire in 120 days. Once you receive this email we recommend you complete the following:

Before You Leave University of Galway

1. Notify email correspondents of your @universityofgalway.ie email address that it will soon be inactive. It may be a good idea to provide them with an alternative email address where they may contact you.
   
   
2. Set an Out of Office on your email account to say you no longer work at the University of Galway and provide alternate contact details. See the Microsoft website here for setting up an Out of Office / Automatic Replies on your mailbox.

Staff Retiring From University of Galway

Your Campus Account will not be expired, and access to your email account will remain. We do however recommend that you set an Out of Office message on your University of Galway email account as soon as possible.  Your Enterprise Application Accounts (Financial System Agresso, Student Records Quercus, Employee Records Core Back Office) will be disabled on your retirement date.

Once retired your email address will be added to the Retired Staff Dynamic Distribution List and be kept up to date on all emails sent to this Distribution Group, helping you keep informed with ongoing activities from the Retired Staff Association.

Staff on Career Break

Your Campus Account and access to your email account will remain open  (for a maximum of  5 years) from the start date of your Career Break. We recommend that you set an Out of Office message on your University of Galway email account.  Your Enterprise Application Accounts(Financial System Agresso, Student Records Quercus, Employee Records Core Back Office) will be disabled on the Career Break start date.

Office 365 Applications/OneDrive

If you have downloaded Microsoft Office (Word, Excel, Powerpoint) to your desktop/laptop device from the Office 365 Portal, these applications will enter a reduced-functionality mode. In reduced functionality mode, Office 365 ProPlus remains installed on the computer, but you can only view and print documents.  All features for editing or creating new documents are disabled, and you will see the following message:

Here are some handy steps to ensure you don’t lose any important OneDrive content:

1. Copy any files from your Office 365 OneDrive to another cloud storage location
2. If you wish, you can create a new personal account on Office 365 or purchase a personal copy of Microsoft Office