Staff Leaving

Staff leaving NUI Galway

A staff member leaving the University of Galway is no longer entitled to use their Campus Account Login. If you leave the University of Galway, your Campus Account will become disabled (i.e. access will no longer be permitted) the day after your contract ends. Enterprise Application Accounts (Financial System Agresso, Student Records Quercus, Employee Records Core Back Office) will also be disabled at the contract's end date.

You will maintain access to CorePortal for 30 days after your contract end date to allow you access to your final payslip. No other CorePortal menus will be available. 

All staff members are notified by an automated email that their Campus Account will expire on their contract end date. You will also receive a leaver's checklist from HR.

Once you receive this email, we recommend you complete the following:

Before You Leave University of Galway

1. Notify email correspondents of your @universityofgalway.ie email address that it will soon be inactive. It may be a good idea to provide them with an alternative email address where they may contact you.
   
   
2. Set an Out of Office on your email account to say you no longer work at the University of Galway and provide alternate contact details. See the Microsoft website here for setting up an Out of Office / Automatic Replies on your mailbox.

Staff Retiring From University of Galway

Your Campus Account will not expire, and access to your email account will remain. However, we recommend that you set an Out of Office message on your University of Galway email account as soon as possible. Your Enterprise Application Accounts (Financial System Agresso, Student Records Quercus, Employee Records Core Back Office) will be disabled on your retirement date.

Once retired, your email address will be added to the Retired Staff Dynamic Distribution List, and you will be kept up to date on all emails sent to this Distribution Group. This will help you stay informed about ongoing activities from the Retired Staff Association.

Staff on Career Break

Your Campus Account and access to your email account will remain open  (for a maximum of  6 years) from the start date of your Career Break. We recommend setting an Out of Office message on your University of Galway email account.  Your Enterprise Application Accounts(Financial System Agresso, Student Records Quercus, Employee Records Core Back Office) will be disabled on the Career Break start date.

Microsoft 365 Applications/OneDrive

If you have downloaded Microsoft Office (Word, Excel, Powerpoint) to your desktop/laptop device from the Microsoft 365 Portal, these applications will enter a reduced-functionality mode. In reduced functionality mode, Office 365 ProPlus remains installed on the computer, but you can only view and print documents.  All features for editing or creating new documents are disabled, and you will see the following message:

Here are some handy steps to ensure you don’t lose any important OneDrive content:

1. Copy any files from your Office 365 OneDrive to another cloud storage location
2. If you wish, you can create a new personal account on Office 365 or purchase a personal copy of Microsoft Office