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University Life
University Life
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About University of Galway
About University of Galway
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Colleges & Schools
Colleges & Schools
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Research & Innovation
Research & Innovation
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Business & Industry
Guiding Breakthrough Research at University of Galway
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Alumni & Friends
Alumni & Friends
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Community Engagement
Community Engagement
At University of Galway, we believe that the best learning takes place when you apply what you learn in a real world context. That's why many of our courses include work placements or community projects.
Accessibility & LanguageWinter Conferring
Winter Conferring 2024
Dates: Wednesday 20th to Wednesday 27th November 2024
Location: Bailey Allen Hall, Áras na MacLéinn, Univ1MCR2of Galway.
Schedule: Winter 2024 Conferring Schedule by College (By College & Course).
PDF Link to Conferring Ceremony Brochures:
Before your Conferring Day
Eligible Graduands
- Undergraduate Bachelor
All Colleges, All Degrees
Note : 2nd sitting full time Undergraduates from all colleges and deferred students may be eligible for conferring. - Postgraduate
All Colleges, All Degrees
Postgraduate Taught Classes
PhD, MD, Masters Research
Deadline for postgraduate research is 5pm on 8th October 2024
Schedule
Winter 2024 Conferring Schedule by College (By College & Course).
Information Email
An email with further information relating to the Winter Conferring will be sent to all eligible graduands approximately 2 weeks prior to the Winter Conferring.
If you have not received an email, please check that you are eligible to be conferred (passed exams and paid fees by deadlines);
- please check your junk folder.
- please ensure your student email address is active and you can receive emails.
- for any issues accessing University email accounts, please refer to, MFA - University of Galway.
If you have not received an email in relation to the upcoming ceremony and have concerns, please contact conferring@universityofgalway.ie or phone +353 91494402.
Fees Deadline
All fees must be cleared by 19th June 2024 to be eligible to attend the Winter Conferring.
All fees related queries should be directed to the Fees Office.
Postgraduate Research Deadline
Deadline for postgraduate research is 5pm on 8th October 2024
All steps of the thesis submission process must be completed by this date.
Please see process for submitting thesis on Examinations page for information
Parchment Name Check
The name on your parchment is the name you supplied the university with when applying for your course and is the name that will appear on your degree parchment.
Please ensure your name is correct for the issue of parchments (this includes accents, apostrophes, etc.). Please check your Registration Statement and/or Transcript of Results to confirm.
Name change deadline is 26th September 2024. If you do have a name change go to name and address change for further details.
Robing
All students to be conferred must wear the correct Academic Robes as directed by the National University of Ireland: http://www.nui.ie/publications/docs/AcademicDressBooklet.pdf
The official robemakers for University of Galway are Phelan Conan Ltd.
Robes can be pre ordered online at www.phelanconan.com. The deadline for booking is Midnight Sunday 17th November 2024.
The pre-paid hire fee is €45 or Pay on the Day hire fee is €50.
For gown collection and drop-off location and times, please refer to 'Conferring Day' below.
For additional information on Robe hire click here.
Photographers
Lafayette Photographers have been appointed as the official University photographers.
Pre-book your conferring photography online at www.lafayette.ie to activate your private gallery and to view price.
Please contact Lafayette directly for photography related queries.
PhD Deferrals
Deferral of Conferring: MD and PhD graduands only may request to defer their graduation once to the next session only.
Email conferring@universityofgalway.ie with your request to defer by 15th October 2024.
Refreshments
- Refreshments will be served for graduates and guests in the Human Biology Building (HBB) which is located to the right when exiting Áras na MacLéinn.
- We encourage everyone to bring their own water bottles to help reduce waste.
Water cooler dispensers are available in the foyer of Áras na Mac Léinn (outside Bailey Allen Hall) and also in the Human Biology Building.
No hot drinks or food are permitted in the Conferring Hall.
On your Conferring Day
Parking
- Please be aware that traffic in Galway can be extremely busy at rush hour so we urge guests travelling by car to give themselves plenty of time.
- Parking is heavily restricted on the main campus and clamping is in operation.
- There are limited disabled parking spaces on campus for valid disabled parking permit holders. Please refer to the campus map.
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Guests are encouraged to make use of several nearby car parks, all within walking distance of the University, ensuring convenient access for your visit. Please refer to Galway City Council website with location of public carparks : Galway City Car Parking (arcgis.com)
- The university operates a free bus service from the Park and Ride carpark directly to the Orbsen building at regular intervals. Please refer to campus map (No. 42 on the map). The Orbsen building is adjacent to the Bailey Allen Hall, which is the venue for the Conferring Ceremonies.
Park & Ride Carpark
- Spaces are limited at the Park & Ride Carpark.
- The Park and Ride Carpark is located on North Campus at the University of Galway.
The address is as follows : University of Galway Park & Ride, Upper Newcastle, 7WRH+4J, Galway
The Park & Ride carpark Google location is as follows : 7WRH+4J - Google Maps
- The Park and Ride Carpark is accessed as follows if arriving into Galway on the main N6;
Follow signs for the N59 (Galway-Oughterard/Clifden), crossing the River Corrib at the Quincentennial Bridge.
Go through the traffic lights and take exit 5 at the next roundabout (bringing you back towards the Quincentennial Bridge).
Take a left turn at the traffic lights and continue for 1km.
The ‘North Campus’ entrance will be signposted on your right. The Park & Ride Carpark will also be signposted.
Turn right into the North Campus entrance and an immediate left towards the Park & Ride Carpark.
Parking at the Park & Ride Carpark is free, however, please ensure you park in the white line spaces only. Parking must be paid at the Pay and Display carparking spaces.
Please display a disability accessible parking badge if parking in a disability space.
The first park & ride shuttle bus will leave the Dangan Park & Ride Carpark at a time to be confirmed.
The last park & ride shuttle bus will leave the Orbsen building at a time to be confirmed.
Robe Collection and Return
Robe collection is from the Seminar Rooms GO10/GO11, in the Hardiman Research Buildings (inside the foyer of the James Hardiman Library) (Link from google maps)
Please direct all robing queries to Phelan Conan (www.phelanconan.com)
Ceremony times and Robing collection times
10.30AM Ceremony Wednesday 20th
Tuesday 19th November between 4pm – 7pm OR Wednesday 20th between 8am – 10am
2.30PM Ceremony Wednesday 20th
Tuesday 19th November between 4pm – 7pm OR Wednesday 20th between 11am – 2pm
10.30AM Ceremony Thursday 21st
Wednesday 20th November between 3pm – 6pm OR Thursday 21st between 8am – 10am
2.30PM Ceremony Thursday 21st
Wednesday 20th November between 3pm – 6pm OR Thursday 21st between 11am – 2pm
10.30AM Ceremony Friday 22nd
Thursday 21st November between 3pm – 6pm OR Friday 22nd between 8am – 10am
2.30PM Ceremony Friday 22nd
Thursday 21st November between 3pm – 6pm OR Friday 22nd between 11am – 2pm
5.30PM Ceremony Friday 22nd
Thursday 21st November between 3pm – 6pm OR Friday 22nd between 3pm – 5pm
10.30AM Ceremony Monday 25th
Friday 22nd November between 6pm – 8pm OR Monday 25th between 8am – 10am
2.30PM Ceremony Monday 25th
Friday 22nd November between 6pm – 8pm OR Monday 25th between 11am – 2pm
10.30AM Ceremony Tuesday 26th
Monday 25th November between 3pm – 6pm OR Tuesday 26th between 8am – 10am
2.30PM Ceremony Tuesday 26th
Monday 25th November between 3pm – 6pm OR Tuesday 26th between 11am – 2pm
10.30AM Ceremony Wednesday 27th
Tuesday 26th November between 3pm – 6pm OR Wednesday 27th between 8am – 10am
2.30PM Ceremony Wednesday 27th
Tuesday 26th November between 3pm – 6pm OR Wednesday 27th between 11am – 2pm
5.30PM Ceremony Wednesday 27th
Tuesday 26th November between 3pm – 6pm OR Wednesday 27th between 3pm – 5pm
Return of Robes
All robes are to be returned as soon as possible after the conclusion of your ceremony to G010 / G011 Hardiman Building.
Invitations
Admission to the conferring ceremony is strictly by invitation only and invitations must be presented at the entrance to the ceremony in the Bailey Allen Hall.
Graduands will receive their invitations when collecting robes in the Seminar Rooms GO10/GO11 in the Hardiman Research Building from Phelan Conan Ltd.
Each graduand will receive 1 graduand and 2 guest invitations.
Conferring Venue
The conferring ceremonies take place in the Bailey Allen Hall, Áras na MacLéinn, University of Galway.
For more information, please refer to campus map (No. 6 on the map).
Once you are robed and have collected your invitations, please make your way to the Bailey Allen Hall.
Graduands (wearing academic robes) and guests must be seated 30 minutes before the ceremony begins.
Any guest without an invitation will be directed to the live streaming venue adjacent to the Bailey Allen Hall.
Seating for Graduands & Guests
Seats are assigned to graduands in the Bailey Allen Hall.
The seating lists are displayed outside the Bailey Allen Hall and outside seminar rooms GO10/GO11 (robe collection)
Guest seating is located to the right and far left of the hall.
In the interest of safety, prams/buggies are not permitted in the conferring hall.
Each ceremony usually takes approximately 1.5 hours and as such is not a suitable event for children under 5.
Live Streaming and Recording of Conferring Ceremony
Please note that the conferring ceremonies are live streamed and recorded and posted on the University of Galway website and the University of Galway social media platforms.
The names of the graduands who have decided to confer in absentia will also be called out the conferring ceremony.
Each conferring ceremony will be livestreamed in the Bank of Ireland Theatre, O'Donoghue Centre, which is adjacent to the Bailey Allen Hall.
Any guest without an invitation will be directed to the live streaming venue.
A link will available to the live streaming to share with family and friends who cannot attend.
Refreshments
- At the end of the conferring ceremony, graduates will be invited to join the Academic Procession exiting the hall.
- Refreshments will be served for graduates and guests in the Human Biology Building (HBB) which is located to the right when exiting Áras na MacLéinn.
- We encourage everyone to bring their own water bottles to help reduce waste.
Water cooler dispensers are available in the foyer of Áras na Mac Léinn (outside Bailey Allen Hall) and also in the Human Biology Building.
No hot drinks or food are permitted in the Conferring Hall.
Special Requests
We are happy to accommodate any graduand or guest with special needs or requirements.
Please email conferring@universityofgalway.ie with your request.
After your Conferring Ceremony
Robe Return
Robes must be returned to the Seminar Rooms GO10/GO11, The Hardiman Research Building (adjacent to James Hardiman Library).
Robe collection and return are from the same location.
Robe return times are not yet available.
Please do not leave robes outside the robing rooms outside of the return times.
In Absentia
If a graduand is unable to attend their conferring ceremony, they will be conferred 'In Absentia' and their parchment will be posted to their home address (as listed on our system) within approx. 2 weeks of each respective ceremony.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
An international phone number is required where parchments are sent to an international address.
Deadline for address changes is 6th November 2024.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
An international phone number is required where parchments are sent to an international address.
Deadline for address changes is 6th November 2024.
Degree Parchment
Degree Parchments are issued in Latin.
For graduates wishing to obtain an English copy of their degree parchment, please contact the National University of Ireland (NUI) directly via their website: Document Services for Graduates | National University of Ireland (nui.ie).
Diploma Supplements
Diploma Supplements will be posted in due course to each graduate.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
Deadline for address changes is 6th November 2024.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
Deadline for address changes is 6th November 2024.
Alumni
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