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University Life
University Life
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About University of Galway
About University of Galway
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Colleges & Schools
Colleges & Schools
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Business & Industry
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Alumni & Friends
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Community Engagement
Community Engagement
At University of Galway, we believe that the best learning takes place when you apply what you learn in a real world context. That's why many of our courses include work placements or community projects.
Accessibility & LanguageSummer Conferring
Summer Conferring 2025
Date: To be confirmed
Location: Bailey Allen Hall, Áras na MacLéinn, University of Galway.
Before your Conferring Day
Eligible Graduands
- Undergraduate
Bachelor only; College of Medicine, Nursing & Health Sciences - Final Medicine, Final Therapies. - Postgraduate
PhD, MD, Masters Research only
Postgraduate Research Deadline : TBC
Schedule
The Summer 2024 Conferring Schedule (by college, by course) will be published here in 2025.
Information Email
An email with further information relating to the Summer Conferring will be sent to all eligible graduands in 2025.
If you have not received an email, please check that you are eligible to be conferred (passed exams and paid fees by deadlines);
- please check your junk folder.
- please ensure your student email address is active and you can receive emails.
- for any issues accessing University email accounts, please refer to, MFA - University of Galway.
If you have not received an email in relation to the upcoming ceremony and have concerns, please contact conferring@universityofgalway.ie or phone +353 91494402.
Fees Deadline
All fees must be cleared by close of business on (date TBC) to be eligible to attend the Summer Conferring.
All fees related queries should be directed to the Fees Office.
Postgraduate Research Deadline
Deadline for postgraduate research to be confirmed.
All steps of the thesis submission process must be completed by this date.
Please see process for submitting thesis on Examinations page for information.
Parchment Name Check
The name on your parchment is the name you supplied the university with when applying for your course and is the name that will appear on your degree parchment.
Please ensure your name is correct for the issue of parchments (this includes accents, apostrophes, etc.). Please check your Registration Statement and/or Transcript of Results to confirm.
Name change requests must be directed to the Student Registry Helpdesk. Deadline for name changes to be included in the Summer 2025 conferring to be confirmed.
Robing
All students to be conferred must wear the correct Academic Robes as directed by the National University of Ireland: http://www.nui.ie/publications/docs/AcademicDressBooklet.pdf
The official robemakers for University of Galway are Phelan Conan Ltd.
Robes can be pre ordered online at www.phelanconan.com before midnight on Monday 10th June 2024.
The pre-paid hire fee is €45 or Pay on the Day hire fee is €50.
ROBE COLLECTION
Robes can be collected from rooms G010 / G011 in the Hardiman Building, University of Galway (dates to be confirmed). It is strongly advised to collect prior to the day of your ceremony;
ROBE RETURN
All robes are to be returned as soon as possible after the conclusion of your ceremony to G010 / G011 Hardiman Building,
Phelan Conan WILL NOT be on site outside of the robe return dates (dates to be confirmed)
For additional information on Robe hire click here.
Photographers
Lafayette Photographers have been appointed as the official University photographers.
Pre-book your conferring photography online at www.lafayette.ie to activate your private gallery and to view price.
Please contact Lafayette directly for photography related queries.
PhD Deferrals
Deferral of Conferring: MD and PhD graduands only may request to defer their graduation once to the next session only.
Email conferring@universityofgalway.ie with your request to defer no later than (date to be confirmed).
On your Conferring Day
Parking
Free parking is available during conferring at number 42 on the campus map, at the Park & Ride carpark. Once you have parked, take the free shuttle bus which stops at this carpark. These buses run at regular intervals and will bring you to the Orbsen building on the main campus, which is a 2 minute walk from the conferring venue (Bailey Allen Hall).
The first park & ride shuttle bus will leave the Park & Ride Carpark at 8am.
The last park & ride shuttle bus will leave the Orbsen building at 6.30pm.
Please note this bus will not service other carparks, only the Park & Ride at number 42 on the campus map.
Parking is heavily restricted on the main campus and clamping is in operation.
There are limited disabled parking spaces on campus for valid disabled parking permit holders. Please refer to the campus map.
Robe Collection and Return Location
Robe collection is from the Seminar Rooms GO10/GO11, in the Hardiman Research Buildings (inside the foyer of the James Hardiman Library) (Link from google maps)
Robes can be collected from rooms G010 / G011 in the Hardiman Building, University of Galway (dates to be confirmed) It is strongly advised to collect prior to the day of your ceremony;
Please direct all robing queries to Phelan Conan (www.phelanconan.com)
RETURN OF ROBES
All robes are to be returned as soon as possible after the conclusion of your ceremony to G010 / G011 Hardiman Building,
Phelan Conan WILL NOT be on site outside of the dates (to be confirmed)
For additional information on Robe hire click here.
Invitation location
Admission to the conferring ceremony is strictly by invitation only and invitations must be presented at the entrance to the ceremony in the Bailey Allen Hall.
Graduands will receive their invitations when collecting robes in the Seminar Rooms GO10/GO11 in the Hardiman Research Building from Phelan Conan Ltd.
Each graduand will receive 1 graduand invitation and 2 guest invitations.
Conferring Venue
The conferring ceremonies take place in the Bailey Allen Hall, Áras na MacLéinn, University of Galway.
For more information, please refer to campus map (No. 6 on the map).
Once you are robed and have collected your invitations, please make your way to the Bailey Allen Hall.
Graduands (wearing academic robes) and guests, must be seated 30 minutes before the ceremony begins.
Any guest without an invitation will be directed to the live streaming venue adjacent to the Bailey Allen Hall.
Seating for Graduands & Guests
Seats are assigned to graduands in the Bailey Allen Hall.
The seating lists are displayed outside the Bailey Allen Hall and outside seminar rooms GO10/GO11 (robe collection)
Guest seating is located to the right and far left of the hall.
In the interest of safety, prams/buggies are not permitted in the conferring hall.
Each ceremony usually takes approximately 1.5 hours and as such is not a suitable event for children under 5.
Live Streaming of Conferring Ceremony
Each conferring ceremony will be livestreamed in the Bank of Ireland Theatre, O'Donoghue Centre, which is adjacent to the Bailey Allen Hall.
Any guest without an invitation will be directed to the live streaming venue.
There will be a link available to the live streaming to share with family and friends who cannot attend on the day. Link is not yet available.
Refreshments
At the end of the ceremony, graduates will be invited to join the Academic Procession exiting the hall.
Refreshments will be served for graduates and guests in the HBB Building (located to the right when exiting Áras na MacLéinn).
Refreshments will be served for graduates and guests in the HBB Building (located to the right when exiting Áras na MacLéinn).
Special Requests
If you or your guests have any access requirements or need special assistance for the conferring ceremonies, please email conferring@universityofgalway.ie with your request.
After your Conferring Ceremony
Robe Return
Robes must be returned to the Seminar Rooms GO10/GO11, The Hardiman Research Building (adjacent to James Hardiman Library).
Robe collection and return are from the same location.
All robes are to be returned as soon as possible after the conclusion of your ceremony to G010 / G011 Hardiman Building,
Please do not leave robes outside the robing rooms outside of the return times.
In Absentia
If a graduand is unable to attend their conferring ceremony, they will be conferred 'In Absentia' and their parchment will be posted to their home address (as listed on our system) within 2 weeks of each respective ceremony.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
An international phone number is required where parchments are sent to an international address.
Deadline for address changes is to be confirmed.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
An international phone number is required where parchments are sent to an international address.
Deadline for address changes is to be confirmed.
Degree Parchment
Degree Parchments are issued in Latin.
For graduates wishing to obtain an English copy of their degree parchment, please contact the National University of Ireland (NUI) directly via their website: Document Services for Graduates | National University of Ireland (nui.ie).
Diploma Supplements
Diploma Supplements will be posted in due course to each graduate.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
Deadline for address changes is to be confirmed.
Please ensure your home address is up to date.
Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.universityofgalway.ie//student-registry-helpdesk/our-services/name-address/
Deadline for address changes is to be confirmed.
Alumni
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